Overview

Senior Business Operations Officer (secondment) – INTERNAL ONLY – Strand, London, WC2R 2LS

THIS VACANCY IS OPEN TO INTERNAL APPLICANTS ONLY

About us:

The School of Politics and Economics are seeking a hard-working, enthusiastic and motivated individual who is committed to providing an excellent service to staff and students. The Senior Business Operations Officer forms part of our Business team and has a key role in supporting the management of the School’s finance and purchasing, space planning & facilities, HR procedures, and other School and department activities.
 
This is an ideal opportunity to develop an understanding of the wide range of processes involved in running a School and offers a good foundation for a career in higher education administration. There are numerous training and development opportunities available, supported by our College and Faculty.  
 
The successful applicant must be well organised, with strong all-round communication skills, a keen eye for detail, along with excellent minute taking and IT skills. They must have the proven ability to balance competing priorities under pressure of tight deadlines and a high workload. The post-holder will work both as part of a team and independently, with responsibility for multiple departments.

About the role:

To support the Business Operations Manager and the Business Operations Officer and:
  • To act flexibly in undertaking the variety of administrative duties in the business function 
  • To develop and maintain electronic and manual filing systems in accordance with GDPR and data integrity
  • To be aware of and act in accordance with King’s Financial Procedures 
  • To routinely identify areas where expenditure could become more efficient  
  • To actively audit budget codes and transactions to ensure correct allocation and management 
  • To provide administrative support for various HR processes, such as recruitment
  • To undertake activity in support of the visiting staff process, onboarding and offboarding as required 
  • To undertake activity to help ensure that staff, visitors, and PhD students have appropriate space and equipment, liaising with Estates and Facilities and IT as appropriate 
  • To act as a Display Screen Equipment (DSE) Assessor 
  • To provide general administrative support for health and safety 
  • To provide general administrative support for business continuity and risk management.
This is a full time post (35 hours per week) and you will be offered a 12-month secondment.

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