Overview
Sales & Event Executive – Maternity Cover – Strand, London, WC2R 2LS
About us:
Estates & Facilities are the stewards of King’s extensive property portfolio that enables innovative teaching and pioneering research across five campuses in central London. Made up of over 1,000 talented staff with a wide variety of roles servicing our campuses and community; together we ensure that students and staff have the estate, space, and services that enhance their academic experience while preserving and future proofing our iconic estate as King’s approaches it’s bicentenary.
King’s Venues is the conference, events and hospitality division of King’s College London, offering more than 200 unique event spaces across multiple central London campuses. Combining historic and contemporary venues, we host a diverse range of events including conferences, meetings, lectures, receptions, banquets, weddings, filming and photography projects. With state-of-the-art facilities, professional event support and exceptional catering services, King’s Venues delivers outstanding experiences for clients in the heart of London.
About the role:
King’s Venues is the central events support service that helps brings King’s to life. Operating across multiple campuses, King’s Venues ensures events run smoothly and meet client requirements through efficient organisation, outstanding customer service and expert oversight.
Based within the commercial events team you will provide first-class end-to-end events booking and management service from initial enquiry to the day of the event, across the whole spectrum of business including day conferences, events, drinks receptions, dinners, summer and Christmas parties.
Your role will include but is not limited to:
- Providing continuity of services across King’s Venues commercial and internal business.
- Responding to event enquiries with detailed event proposals and leading client show rounds
- Management of the onsite diary ensuring chases, contracts and payments are received in a timely fashion and monitoring discounting and Yield Management to ensure sales are maximised.
- Provide detailed function sheets for all events and communicate with the operations team and kitchen to ensure seamless delivery.
- Lead the weekly function sheet meeting with the kitchen and operational team
- Help develop standards in terms of service delivery in line with the Fit For King’s programme
This is a full time (35 hours per week), and you will be offered a fixed term contract until 6th August 2027 as maternity cover.
About you:
To be successful in this role, we are looking for candidates to have the following skills and experience:
Essential criteria
- Minimum 3 years in events/hospitality industry
- Experience of managing events from end to end
- Excellent organisation, administration and planning skills
- Excellent written and spoken English
- Able to work under pressure and to deadlines
- Willing to undertake additional responsibilities as may be directed by the line manager
- Excellent attention to detail
- Self-motivated & a self-starter
Desirable criteria
- GCSE or equivalent A-C grade
- Clear demonstrable experience of providing first class customer care and building effective business relationships
- Hospitality/Event management/Tourism qualification
- Experience using Adobe acrobat
Downloading a copy of our Job Description
Full details of the role and the skills, knowledge and experience required can be found in the Job Description document, provided at the bottom of the page. This document will provide information of what criteria will be assessed at each stage of the recruitment process.
At King’s, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.
The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.
We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination.
When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King’s guidance.
We ask all candidates to submit a copy of their CV, and a supporting statement, detailing how they meet the essential criteria listed in the person specification section of the job description. If we receive a strong field of candidates, we may use the desirable criteria to choose our final shortlist, so please include your evidence against these where possible.
We reserve the right to close adverts early due to the volume of applications we receive. While the closing date may change, all adverts will close at 23:59 to allow sufficient time for applications to be submitted on that day.
We encourage you to apply at the earliest opportunity to avoid disappointment as once we have closed a vacancy you will be unable to submit your application.
To find out how our managers will review your application, please take a look at our ‘How we Recruit’ pages.
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
