Overview
Programme Administrator – Strand, London, WC2R 2LS
About us
To work with the campus project team in the delivery of small to medium and strategic construction/minor works projects across the campus. You will ensure that the project delivery is professional, compliant, adheres to the University’s procurement, financial and Health and Safety regulations, whilst being effective, nimble, on budget, on time and completed to the expected standard/quality.
You will liaise with key stakeholders on campus, building strong customer relationships and ensuring that the Fit for King’s culture is a continuous presence on site.
You will use your technical expertise to support the wider Asset Management and Engineering team in the delivery of projects across all campus. These projects will range from small and simple minor works to complex and high value strategic technical projects for the campus. The aim of these works is to continually improve the estate for our community, by creating environments which inspire and support learning and research, while protecting and honouring our heritage buildings.
The tasks will include collating papers for programme managers/stakeholders’ meetings and updates, chasing completion of tasks as requested and ensuring
that all project staff are fully aware of deadlines well in advance, to maintain the campus master programme of projects, to present the data within and ensure reporting is up to an excellent standard.
In addition to the above, to independently carry out small projects of non-technical nature under the guidance of the Campus PM and/or Assistant Campus PM.
About the role
- Process all financial documentation relating to campus projects, including placing and expediting orders, processing delivery notes, invoices, and recharges. Capturing all information on Project Cashflow and associated Trackers. Monitor and support to reconcile the Campus Projects’ project budgets in line with Programme Budgets.
- E Permit management and support with suppliers
- Set up and management of projects on the Dovico system (the Colleges time management software) undertaken as a ‘super user’.
- Support the Project Manager in the Procurement process, acting as point of contact for the team in submission of procurement documents and appointments following the process from beginning to appointment
Projects
- Undertake and manage small projects and projects of a non-construction nature.
- Assist the Campus Project team with project and moves related activities including but not limited to collecting and managing client’s briefs and ongoing client requirement, conveying this to the consultant or works team as appropriate.
- Assist in the compilation, management and authorisation of financial budgets and certification of appropriate payments. Preparation of defect sheets and snagging management post completion of a project.
- To maintain risk registers and lessons learned logs as required and to work with the project team to provide strategies to mitigate against those risks.
- To participate in department, school, campus and college-wide fora as appropriate, and to cover for colleagues as required, both within their own areas and across the College.
General
- To network across the College and projects as necessary and to build relationships with other colleagues and others key players to supporting the programme/portfolio of projects.
- To be ready to occasionally travel to other sites (within the College’s premises) depending on business requirements.
- To initiate and maintain appropriate, regular, and 2-way communication channels with all stakeholders including academic and professional services colleagues across the College, as well as with external stakeholders.
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
This is a part time post (21 Hours per week), and you will be offered a fixed term contract until 01/05/2026.
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
