People Admin Graduate – Warner Head Office

Overview

This is an ideal opportunity for someone beginning their career in Human Resources. The People Administrator provides essential administrative support across the employee lifecycle, helping to ensure smooth and compliant HR operations. Working closely with hotel teams and the central People Team, the role supports recruitment, onboarding, employee records, learning & development and HR systems. It offers hands-on experience in a fast-paced environment, with exposure to core HR processes and systems.

The role is designed to build foundational HR knowledge and skills, making it a strong stepping stone for future progression within the People function.

Key Functions of the Role:

HR Administration and Operations

·       Administer the full employee lifecycle, including onboarding, promotions, internal transfers, and offboarding processes.

·       Support hotels in the recruitment process by processing candidates through the recruitment platform and journey, ensuring screening, interviews and applicant engagement is completed professionally.

·       Ensure all new hires complete Right to Work (RTW) checks prior to onboarding.

·       Track onboarding progress of new hires and ensure all onboarding documentation such as contracts, medical declarations, and employee and life assurance declarations are completed.

·       Track and monitor team training and development ensuring compliance with Safe and Secure training.

·       Process Disclosure and Barring Service (DBS) checks.

·       Coordinate IT setup for new starters, including software access and hardware requests.

·       Maintain accurate and up-to-date employee records in the HRIS, ensuring data integrity and accuracy at all times.

·       Process any team member/manager employment changes in the HRIS and complete any accompanying documentation such as new contracts, or addendum to contract letters for such things as promotions, secondments, or transfers.

·       Ensure any pay changes are completed for NMW/NLW that have matured in relevant age

·       Liaise with payroll to ensure timely and accurate processing of employee changes affecting compensation.

·       Monitor and process follow-up RTW checks related to visa/work permits, escalating where necessary.

·       Maintain accuracy of annual leave balances, including processing of exceptions or adjustments where appropriate.

·       Administer employee benefits processes and contribute to wellbeing initiatives across the business.

·       Liaise with hotel and hub leadership to ensure mandatory training and e-learning requirements are completed in line with compliance timelines.

·       Ensure all tasks are completed in accordance with GDPR and internal data protection policies.

 

Reporting & Process

·       Identify opportunities to streamline administrative processes and improve efficiency.

·       Prepare, and action reports such as Right to work expiry, fixed term contracts expiry and onboarding reports to relevant key stakeholders

·       Collate and deliver any ad hoc team data reports that may be requested·

·       Support any Hotel audits or compliance checks with necessary information or reports

·       Process any People supplier related invoicing in a timely manner. 

Location: Warner Head Office, Hemel Hempstead, HP2 4YL

IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.