Overview

Executive Assistant – Santa Monica, 90404, United States of America

How we LEAD:

We are looking for an Executive Assistant to provide support the General Manager of Interscope, EVP and Chief Revenue Officer of IGA, located in Santa Monica, CA. The ideal candidate will come from Music or Entertainment and have previous experience supporting an EVP, President or other high-level executive. Experience supporting more than one senior executive is ideal, but not required. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude and passion for the music industry are essential.

How you’ll CREATE:

  • Arrange meetings and conference calls via telephone and email

  • Cover phone lines and manage/update calendars

  • Coordinate and prioritize incoming verbal and email requests

  • Book travel, accommodations, & car services

  • Maintain a strong working knowledge of artist roster, employees, and important external contacts

  • Work closely with other executive assistants and occasionally cover their phone lines

  • Exercise discretion when patching calls, rolling calls, and interrupting meetings

  • Proactively prepare the executives for meetings

  • Greet meeting participants & arrange tours

  • Order and set-up food service for meetings

  • Promptly address any IT issues

  • Handle administrative duties

  • Process travel & entertainment expenses

  • Create and send grammatically/punctually correct internal/external company communication

  • Archive and organize emails by topic and keep apprised of ongoing deals

  • Create and maintain presentations and other projects as assigned

  • Track vacation for salaried employees

  • Order office supplies, make restaurant reservations, and approve expenses

Bring your VIBE:

  • Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management

  • Ability to interact comfortably and effectively with employees of companies we do business with

  • Self-motivated, proactive, and resourceful

  • Excellent follow-through and attention to detail

  • Flexible – able to adjust to changing priorities, and able to multi-task

  • Excellent customer service skills

  • Excellent organization and time management skills

  • Excellent written and verbal communication

  • Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products

Experience:

  • Minimum 3 years of experience supporting an EVP, President or other high-level executive with discretion and confidentiality.

  • Career executive assistant experience

  • Experience supporting more than one senior executive is preferred.

  • Music or entertainment experience is highly preferred.

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IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.