Overview
Vacancy Type: Permanent
Location: HMP Edinburgh
Pay Band: Please refer to full job description on SPS career site
Salary: £29,634 – £33,569
Closing Date: 2025-09-15
Hours of Work: Please refer to full job description on SPS career site
Job Purpose:
The post holder will be responsible for carrying out a wide variety of administrative duties relating to the Criminal Administration and Prison Reception function. The post holder will have daily access to sensitive information regarding prisoners in our care.
The post holder will be required to undertake and pass both the online warrant course on Warrants and Sentence Calculations, then successfully complete the 4 days warrant course at the SPS College.
Responsibilities:
Process and store relevant documents such as warrants and other documents relating to people in our care sentences.
Ensuring accurate paperwork for Escorting provider to allow productions at court.
Organise documents required for those in our care transfers/release. Update records to take account of changing prisoner circumstances.
Verify relevant data held on Prisoner Records System (PR2) and communicate information both internally and externally. Accurately interpret, calculate and validate all warrants and accompanying documentation (via paper and PR2) in accordance with legislation and SPS requirements.
Represent establishment through daily contact with SPS staff, Procurator Fiscal’s office, Police, Courts and other outside agencies.
To carry out any other relevant administrative duties to ensure the effective service of the Criminal Admin Office and the Prison Reception. Provide cover for annual leave and cover reception for dayshift & backshift
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Qualifications Requirements
Minimum of five National 5 (or equivalent) qualifications, including English and Mathematics or relevant administrative experience.
Experience Requirements
Knowledge Skills Requirements
Competent and experienced in all aspects of administration.
Competent and experienced in the use of Microsoft Packages.
Good numeracy skills, including the ability to analyse and interrogate a wide range of information.
Selection Methods Please refer to full job description on SPS career site
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
