Overview

Administrative Assistant, Catalog – Santa Monica, 90404, United States of America

Support the Catalog A&R/Marketing Department via a variety of tasks, functions and workflows, including but not limited to:

How You’ll Create:

  • Scheduling and admin support of EVP and SVP of A&R to include all calendar operations, travel planning, expenses, etc.
  • Assist with event planning and special projects and attend as needed
  • Assist with presentation building
  • Take notes during meetings and circulate summaries / action items
  • VIP handling
  • Coordinate with other assistants to ensure executive alignment on schedules
  • Provide overall departmental assistance

Bring Your Vibe:

  • At least 3 years of solid Administrative Assistant experience supporting high level executives (within entertainment preferred)
  • Strong computer skills required: typing skills of 60 wpm; PC/Mac experience (proficiency in MS-Office: Outlook, Word & Excel, familiarity w/PowerPoint + Canva)
  • Good letter writing and status report maintenance skills a must, plus strong grammar and organizational skills
  • Committed, willing to learn & flexible
  • Excellent oral and written communication skills required
  • Able to multi-task and have excellent follow-through
  • Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
  • Ability to handle confidential information a must

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