Overview

Administrative Assistant, A&R Admin – New York, 10019, United States of America

How we LEAD:  

The East Coast Labels A&R Administration department is seeking an enthusiastic and focused Administrative Assistant to support the department through a variety of tasks and responsibilities. If you are looking for an entry level position with a team where you will learn about the music business and the recording process from behind the scenes, this is the perfect job for you. Your days will include assisting the team with various daily tasks and special projects as needed, while working with internal and external teams successfully.

 

How you’ll CREATE: 

  • Provide administrative and operational support to the team.

  • Demonstrate excellent customer service both internally and externally to all stakeholders while performing your responsibilities, ensuring helpfulness, accuracy, and guidance throughout.

  • Support the A&R Administration department with both daily tasks and special projects, as needed, such as research, organization, meeting prep, etc.  

  • Coordinate incoming meeting requests and prioritize 

  • Manage project deadlines, including keeping organized status reports 

  • Management of the vendor maintenance process including guiding vendors through the registration process, making address and other profile updates to existing vendors, and collaborating with external parties to help them understand the process and comply with the organization’s requirements.

Bring your VIBE: 

  • At least one (1) year with relevant experience working an administrative or similar role 

  • Bachelor’s degree in Music, Business, Finance or relevant field 

  • Strong sense of urgency, adherence to deadlines, attention to detail, and fearless follow-through required. 

  • Ability to easily refocus from one task to another and quickly gain an understanding of the shifting priorities and how to manage them.

  • Highly skilled at explaining complex processes in a way others can easily understand and guiding those that need assistance past perceived roadblocks.

  • Previous experience working with a music label

  • Ability to interact comfortably and effectively with employees of our company at all levels 

  • Must be highly organized and forward-thinking 

  • Proficiency in Excel, PowerPoint, Keynote and Canva

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IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.