Overview

Administrative Assistant, Visual Content & Culture Marketing °1824 – Santa Monica, 90404, United States of America

°1824 is UMG’s in-house content strategy and culture marketing team focused on the connection of artists and brands directly to fans through storytelling and experiences. Our offerings include content creation, ideation, PR, livestreaming, creator partnerships, experiences, and social strategy. °1824 is seeking a full-time Administrative Assistant to support the Sr. Director, Visual Content and the Sr. Director, Culture Marketing in day-to-day tasks including, but not limited to, calendar coordination, project tool and file transfer management, expenses and travel, production, social media management, communications project support and on-set duties. This candidate must be detail-oriented and highly motivated to support an ever-evolving team of creatives and emerging industry professionals.

How You’ll Create:

  • Maintain and schedule calendar for the Sr. Director, Visual Content & the Sr. Director, Culture Marketing
  • Liaise between internal teams and outside parties to schedule meetings
  • Arrange travel plans and obtain approvals in a timely fashion
  • Create and process expense reports, ensuring that the correct coding is used; resolve payment issues
  • Create project reports and recaps
  • Utilize project management system to keep information current
  • Maintain up-to-date awareness of projects and proactively assist and anticipate needs
  • Support project coordination by sourcing availability from the part-time staff
  • Contribute to social media team with planning, quick design fixes and providing edit notes for TikTok, Instagram, LinkedIn or other relevant platform
  • Communicate with finance teams to wrap projects
  • Able to work in a high pressure, detail-oriented function
  • Able to handle multiple responsibilities at a time, and use discretion when necessary
  • Onboard new employees (email access, department software, etc.)
  • Prompt offboarding of past part-time employees by removing them from department systems

Bring Your Vibe:

Skills/Abilities:

  • Ability to interact comfortably and effectively with employees at all levels within the company
  • Ability to multi-task and prioritize work effectively
  • Excellent organizational skills
  • Truly exceptional oral & written communication & listening skills
  • Experience using Google Suite (Docs, Sheets) and Excel is essential
  • Experience using Monday.com or similar project management systems a plus
  • Knowledge of graphic design and tools for social media/digital marketing (Canva, CapCut, Adobe Suite, Mailchimp) a plus

Experience:

  • 1-2 years of combined pre/post-grad music or media industry-related experience preferred.

Education:

  • Bachelor’s Degree preferred.

 

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IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.