Overview
Junior HR Services Specialist –
Our Incora Story is really taking off – we’d love you to join us for the journey
As the leading supply chain solutions business in the aerospace industry, our customers are at the heart of our business.
We are currently seeking an exceptional professional to join us as a Junior HR Services Specialist
The HR Junior Specialist is responsible for supporting HR Team to deliver highest quality HR services related to Employee life cycle and is required to maintain employee records, including personnel status updates, onboarding new hires and terminations in HRIS as well as in personal files.
The HR Junior Specialist will be assisting data delivery to for payroll providers and coordinating benefits for employees.
The HR Junior Specialist will create and manage a variety of reports from the Company’s HRIS system and ensure data audits in the systems.
This position requires a good general understanding of data and personal files management, familiarity of Human Resources concepts, practices and procedures, a high degree of accuracy and detail orientation, good communication skills.
Responsibilities
- Administration and data integrity management of personnel records.
- Maintaining regulatory compliance of maintaining and reporting of personnel data.
- Facilitating positive employee experience.
- Contributing to continuous improvement activities to simplify and enhance processes and technologies.
- Perform accurate and timely HRIS data entry of employment-related actions and process changes in a timely and accurate manner.
- Prepare of Employment documentation (from Hire to Retire) and ensure employee personal files update in line to country specific, policies, processes and operating procedures.
- Ensure HRIS and files data accuracy via frequent audits and peer checks.
- Maintain and update core HR information in the HRIS systems (worksite locations, department data, job code information).
- Coordinate correct assignment of benefits and respond on incoming queries.
- Prepare reports for assigned scope and respond on ad-hoc reports request.
- Participate in HR projects and contribute in continuous improvement activities to simplify and enhance processes and technologies.
- Administrate, audit, and support data integration feeds between HR Systems and Vendor Portals.
Requirements
- Bachelor’s Degree in a field related to HR
- A minimum of 1 year previous experience in HR data administration, employee training or HR support with emphasis in systems and analysis.
- Knowledge and competency working with integrated data systems and HRIS programs.
- Knowledge of Microsoft Office Suite, including Outlook and intermediate to advanced Word and Excel (i.e., spreadsheets, formulas, importing and exporting of files, mail merge, as applicable).
- Knowledge of Visio and graphic software skills will be a plus.
- Strong English skills – reading, writing and speaking.
- Strong attention to detail and proven understanding of record keeping and audit compliance functions.
- Proven ability to generate reports and perform standard analytical analysis.
- Proven ability to provide excellent customer service, with the ability to deal tactfully, confidently and ethically with both internal and external customers.
- Demonstrated ability to work independently and be flexible in changing roles or priorities quickly.
- Excellent organizational and time-management skills.
So, if you feel that the above describes you well, and want to be part of developing the Incora Story, apply now – we can’t wait to hear from you!
About us
Incora™ (a merge of 2 great companies’: Pattonair and Wesco Aircraft) is a leading, global provider of innovative supply chain solutions. Our promise to our customers is to reduce complexity and increase reliability so they can deliver mission-critical solutions that improve our world. We exist to enable the mission critical.
With a strong foundation in the aerospace and defence markets, we manage all aspects of supply chain from procurement to warehouse management, from logistics to on-site customer services. We are expanding our team of skilled Engineers to ensure right-first-time every time.
We pride ourselves on offering:
- Industry-leading capabilities
- Innovative solutions
- Greater customer value
- Trusted supplier relationships
- Business growth and operational efficiency
Our people make us unique, and we offer an Outstanding Colleague Experience.
We live by our values: Courage, Collaboration, Commitment and Community and are proud to add real value to our customers’ businesses. Our people-centric philosophy is underpinned with strong engagement, consistent communication, and opportunities for personal development, enabling our colleagues to grow and make a difference in our company.
We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation, or age.
Please note – it is Incora policy to run a criminal record check on all candidates and any offers of employment are conditional, subject to this check. The information you give will be treated as strictly confidential. Disclosure of a conviction or a caution will not automatically disqualify you from consideration. Any offence will only be taken into consideration if it is one which would make you unsuitable for the type of work you are applying for.
Incora request that recruitment agencies do not speculatively submit CVs to any employee or associate of our company unless explicitly asked to do so by a member of our Talent Acquisition Team or Hiring Manager for a particular role. Any CVs sent to an Incora employee on a speculative basis will not be recognised and we will not accept liability for any fee or commission, should we subsequently employ a candidate who applied to us directly or was introduced by a member of our Talent Acquisition Team.
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
