Overview
Vacancy Type: Permanent
Location: HMP & YOI Grampian
Pay Band: Please refer to full job description on SPS career site
Salary: £26,567 pa
Closing Date: 2025-06-01
Hours of Work: Please refer to full job description on SPS career site
Job Purpose:
The post holder will be responsible for administrative duties within HMP & YOI Grampian, Peterhead working within the Finance & Administration Department. This position is non hybrid and is office based at Peterhead, AB42 2YY.
Responsibilities:
Provide an efficient and effective service in the handling of prisoner’s personal cash (PPC) being sent in via Royal Mail or email via BACS, and ensuring all monies are accurately recorded on the Prisoner Records System (PR2)
Ensure the accurate recording of all prisoner details in relation to in-cell telephone usage, checking relevant sheets and conducting security checks, prior to inputting details to the Prisoner Records System (PR2) Also conducting monthly checks ensuring details are correct and up to date.
Process prisoner visitors’ sheets by ensuring all names/addresses are correct, and conducting the relevant security checks, prior to inputting to the Prisoner Record System (PR2)
Ensure the establishment and prisoner newspapers are dealt with timeously.
Carry out any other relevant administrative duties, which could include minute taking, processing prisoner wages, and assisting with in-house preparation and distribution of prisoner retail items (Canteen) involving the movement of physical stock.
Represent the establishment in a professional manner through daily contact with SPS staff and outside agencies.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Behavioural Competency Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are twelve, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them , you will be assessed on these identified as key to role.
Qualifications Requirements
Minimum of two National 5 (or equivalent) qualifications, including English and Mathematics/Arithmetic or relevant experience gained in a similar role and/or environment. (Essential)
Experience Requirements
Knowledge Skills Requirements
Demonstrate good communication skills, evidencing what type and how used. (Essential)
Ability of prioritising workloads and attention to detail, whilst working to departmental deadlines. Outlining examples. (Essential)
Competent in the use of MS Office Packages (Including Microsoft Outlook, Word and Excel) (Essential)
Awareness of GDPR and the requirement for confidentiality in line with SPS guidelines. (Desirable)
Selection Methods Please refer to full job description on SPS career site
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
